Now more than ever, concerns about information security and patient safety are top of mind for human resources and security professionals in health care. As health care organizations face increasingly stringent controls surrounding data security, patient privacy and background check compliance, the need to form the right partnerships and alliances to manage risk also grows. AccuSource understands the complex requirements of health care organizations, and has the expertise to provide you with high quality, efficient background checks and employment screening solutions.
At AccuSource, we understand the challenge of staying compliant while industry rules and regulations are constantly evolving. Meeting the regulatory standards set by federal and state agencies as well as those regulations established by the Joint Commission, National Committee for Quality Assurance (NCQA), Health Insurance Portability and Accountability Act (HIPAA) others are essential to maintaining compliance.
The AccuSource integrated applicant tracking solution help health care organizations manage their background checks to streamline a safe hiring process. Our service allows you to eliminate duplicate data entry while adding control and simplicity to your recruiting process.
Services & Solutions
Adult Abuse Registry Check
Patient safety is paramount to health care organizations and remains top of mind when screening candidates. AccuSource's Adult Abuse Registry Check screens state registries for records of individuals who have been identified by state adult protective services to have committed adult abuse. The registries were designed to limit their future health care employment opportunities and prevent unsafe environments for sensitive populations. Many states require long-term care or assisted living facilities and home health care providers to use this Check before hiring a new employee.
Common Adult Abuse Registry Check Uses:
- Used by long term care facilities to identify individuals with records of patient abuse
- Ensure patient safety
- Maintain compliance with state requirements
County Criminal Records Search
Background checks that search for criminal convictions at the appropriate county courts, covering a seven year period for California and longer for all other states. Reveals felony and related misdemeanor convictions. Records can include: case numbers, offense and disposition dates, charge, type of charge, disposition, and sentence. Courts are searched directly at the source via in person, court Internet websites or direct connection into the courts index. Common names can cause delay in verifying criminal activity, files have to be pulled so identifiers, such as date of birth, middle name and driver's license number, can be checked. Typographical, data entry and/or court filing errors can cause accuracy issues. Also, running a partial or "nickname" (i.e. running Bob instead of Robert) can create accuracy issues. It is recommended that all names, including alias and maiden names be run at all jurisdictions for a seven year period. This will maximize the search results and accuracy.
Background checks that verify a person's educational history by contacting the institutions of attendance or through online verification systems. Information can include: attendance, date of graduation, major studies, GPA and degree earned. Verifying education can help eliminate falsified or overstated credentials. This verification can be delayed if institutions do not promptly return calls or if verifications are only done by mail. The accuracy of the verification can be affected if the applicant went to school under a different name than stated on the application or if the applicant has recently graduated and the institution has not yet updated their records.
FDA Disqualified / Restricted / Assurances List Check
The United States Food and Drug Administration (FDA) require strict compliance with regulations related to the development and testing of investigational drugs, biologics, and devices. Failure to meet these requirements can adversely affect the outcome of clinical research or the rights, safety and welfare of subjects involved in clinical studies. Therefore, it is prudent to perform an AccuSource FDA Disqualified/Restricted/Assurances Lists Check on every clinical researcher within an organization – including extended workers such as temps, contractors and vendor employees – to ensure compliance.
The AccuSource FDA Disqualified/Restricted/Assurances Lists Check reveals persons that may have failed to comply with regulatory requirements for studies or submitted false information to the study's sponsor. The FDA Disqualified/Restricted/Assurances Lists are intended to ensure that organizations performing clinical research are protecting clinical study subjects and ensuring clinical research data integrity.
Common FDA Disqualified/Restricted/Assurances List Check Uses:
- Verify claims of clinical researcher employment eligibility
- Protect the public, research subjects and clinical dataAvoid costly fines
Federal Criminal Records Search
Background checks that search for criminal convictions at the appropriate federal district court, covering a seven-year period for California and longer for other districts. The districts are searched directly through the federal court records. Common names can cause delay in verifying criminal activity, files have to be pulled so identifiers, such as date of birth, middle name and driver's license number, can be checked. In many cases, identifiers are not maintained in the Federal District court records. Typographical, data entry and/or court filing errors can cause accuracy issues. Also, running a partial or "nickname" (i.e. running Bob instead of Robert) can create accuracy issues. It is recommended that all names, including alias and maiden names be run at all jurisdictions for a seven year period. This will maximize the search results and accuracy.
Food and Drug Administration (FDA) Debarment List
Health care organizations involved in the development of drugs or related activities can help maintain compliance with the United States Food and Drug Administration (FDA) regulations by utilizing the AccuSource FDA Debarment List Check. Protect the public and your organization by identifying individuals convicted of violating FDA regulations or the United States Food, Drug & Cosmetics (FD&C) Act.
Organizations applying for the approval of a drug product are required to include a certification that they did not and will not use the services of an excluded individual on the FDA Debarment List. Penalties for non-compliance with FDA regulations can reach US$1 million per organization and up to US$250,000 per excluded individual. Therefore, it is prudent to perform an AccuSource FDA Debarment List Check on every worker within an organization – including extended workers such as temps, contractors and vendor employees – to ensure compliance.
Common FDA Debarment List Check Uses:
- Maintain compliance with FDA regulations
- Verify candidate claims of industry eligibility prior to employment
- Mitigate the risk of costly fines and damage to your organization's reputation
Global Homeland Security Search
A database compiled from lists provided by U.S. and various international governmental agencies of individuals who may be involved in terrorist activities, money laundering, illegal imports, fraud against government agencies, violations of federal banking regulations, and fugitives from justice. Information may include date of birth, place of birth, citizenship, employment or group membership or affiliation. Includes: Australian Reserve Bank Sanctions List; Bank of England Sanctions List; Debarred Parties List; Denied Persons List; European Union Terrorism Sanctions List; FDA List; Fugitive Lists –FBI Most Wanted, U.S. Marshals Most Wanted, Secret Service Most Wanted, and the DEA Fugitives list; Health and Human Services Exclusion List; Interpol Most Wanted; OFAC; Office of Thrift Supervision (OTS); OFSI (Canadian Sanctions List); Palestinian Legislative Council List; United Nations Consolidated Sanctions List; US General Services Administration Excluded Parties List; World Bank Listing of Ineligible Individuals.
Health Care Sanction Check (FACIS®)
Managing an effective health care sanctions screening program is critical in minimizing your organization's risk of penalties. The AccuSource Fraud and Abuse Control Information System (FACIS®) Health Care Sanctions Check is a comprehensive database search of disciplinary actions taken by federal, state, and more than 800 licensing and certification agencies in 50 States. The Check includes adverse actions ranging from exclusions and debarments to probation and letters of reprimand.
Level I, II, and III searches cover more than 50 types of health care professionals in the United States, ranging from physicians and midwives to home health agencies and ambulatory services.
Protect your organization from costly penalties by avoiding employing ineligible candidates. No federal program payment may be made to cover an excluded individual's salary, expenses, or fringe benefits, regardless of whether they provide direct patient care. This prohibition applies to the federal reimbursements of itemized claims, cost reports, fee schedules, or PPS. An invaluable and affordable tool, FACIS® supports and evidences corporate compliance programs. FACIS® meets the federal government's requirements as outlined in the Office of Inspector General (OIG) Compliance Program Guidance.
FACIS® is National Committee for Quality Assurance (NCQA) Certified for:
- Medical Board Sanctions
- Medicare/Medicaid Sanctions
- Ongoing Monitoring of Sanctions
Health Care Integrity and Protection Data Bank Check and National Practitioner Data Bank Check
Background checks that search the HIPDB national data collection for health care practitioners, providers and suppliers that have had adverse actions taken against them. Information can include Federal and State civil judgments, Federal and State criminal judgments, injunctions, licensing actions and exclusions. The HIPDB is intended to be used as an alert system only. Any information found should be reviewed more comprehensively and verified. The data is updated regularly, but there can be discrepancies if searches are done before information has been updated.
Health Care Sanction Monitoring (FACIS®)
All health care organizations involved in federal- and state-funded programs cannot employ or contract with any parties who appear on a sanction list. Failure to perform ongoing, effective screens on current employees and contractors could lead to fines, sanctions, and other adverse actions, such as a corporate integrity agreement (CIA) settlement with the Office of Inspector General (OIG).
To meet accreditation and certification from The Joint Commission, Utilization Review Accreditation Commission (URAC), and the National Committee for Quality Assurance (NCQA), health care organizations must perform ongoing sanction checks. Managing ongoing sanction checks through in-house staff presents multiple challenges. Limited training, turnover, and complex processes lead to inconsistent quality. Innovative organizations seek automated monitoring to achieve efficient, reliable results.
AccuSource Health Care Sanction Monitoring helps organizations maintain compliance by identifying through the Fraud and Abuse Control Information System (FACIS®), on an ongoing basis, employees and contractors who have been sanctioned or excluded from participating in federal and state health care programs.
HHS Office of Inspector General's (OIG) / General Services Administration (GSA) Exclusion List Check
Background checks that search the OIG exclusion list for individuals/entities that currently cannot participate in Federally-funded health care programs. The exclusion list is searched directly through the HHS Office of the Inspector General. Reasons for individuals to be included on the exclusion list can include convictions for program-related fraud and patient abuse, licensing board actions and default on Health Education Assistance Loans. The exclusion list is updated on approximately the 10th of every month, so there may be discrepancy in individuals named that are awaiting re-instatement.
Multi-State / National Criminal Database Search
Background checks of the Multi-State / National Criminal Database is a data file of over 300 million Offender records, including felony conviction information, state department of corrections records, and misdemeanor information. Most states records are updated on a monthly basis. This search is done through multi-state databases maintained by many different sources. Information will vary. It is important to note that multi-state criminal searches do not include all criminal records nationally and the information is not always updated regularly. It is recommended that if a multi-state criminal search is run, it should be done in conjunction with county criminal searches. Typographical, data entry and/or court filing errors can cause accuracy issues. Also, running a partial or "nickname" (i.e. running Bob instead of Robert) can create accuracy issues. If "hits" are found on the Multi-State National Criminal Database, the law requires information to be verified directly through the court of records. Additional cost can apply.
Nurse Aide Registry Check
Background checks that verify registration is in good standing and eligibility for enrollment (or re-enrollment) of nurse aide. The search is by name, SSN, or license number depending on state. Information varies by state but can include name, aliases, location of registration, status, any restrictions, and records of abuse, neglect or misappropriation. Not all states have a nurse aide registry. Some states verify information by mail only, which can cause a delay. Not all states update their registries regularly causing possible discrepancies in information.
Professional License & Credential Verification
Background checks that verify the status of a professional license or certification. Information can include: type, status, expiration and limitations. This verification can be delayed if institutions do not promptly return calls or if verifications are only done by mail. The accuracy of the verification can be affected if the applicant was certified or licensed under a different name than stated on the application or if the applicant has recently graduated and the institution has not yet updated their records. This is a necessary search for those hiring doctors, nurses, security guards, insurance agents and many other license required professions.
Sex Offender Search
Background checks that search the sexual offender databases or registries. The registries are provided by government entities and are searched by name and are available nationally, statewide or local levels. Information provided varies by state, it can include: type of offenses, known aliases, date of birth, addresses, and whether or not registrants are in violation of registration requirements. Not all states have a registry and not all sex offenders' register. States are searched based on address information found on the application, in the Social Security trace, and in the credit report. If the applicant is a registered sex offender in a state not provided on the application or found in a SSN trace the information will not be found.
Social Security Number Trace & Validation
Background checks that search of credit bureau files to provide history of the applicant's names and addresses as they originate from credit headers. This also validates the number's authenticity, as well as year and place of issuance. It is used as a criterion in checking criminal history. Search may provide last known addresses and aliases, possible date of birth, year and state of Social Security number issuance, covering a seven year period. Young applicants and individuals new to country, who might not have developed a credit history yet, might not have a SSN history. Typographical and /or transposition of numbers at the time a Social Security Number is used by a creditor to initiate a credit inquiry can create errors in the data. Interpretation of data is critical; although the search can uncover evidence of identity theft, fraud must not be assumed without further investigation such as validation directly through the Social Security Administration.